Letter of Intent submission deadline: January 15, 2015
Proposal submission deadline: April 1, 2015
The European Solar Physics Division (ESPD) of the European Physical Society (EPS) solicits proposals by European groups to host the 15th European Solar Physics Meeting (ESPM-15) in the August-September 2017 timeframe. ESPMs include all aspects of heliophysics with an emphasis on solar physics and solar-terrestrial relations and typically attract more than 200 participants. ESPMs are organized every three years, each time in a different European location, attracting significant visibility for the places and/or the group(s) that host them. The last ESPMs took place in Dublin, Ireland (2014); Rhodes, Greece (2011); Freiburg, Germany (2008); Leuven, Belgium (2005); and Prague, The Czech Republic (2002). The Scientific Organizing Committee of ESPMs is the ESPD Board, elected every three years. More information about the ESPD can be found at http://solar.epsdivisions.org/.
Interested groups are invited to send a single-page Letter of Intent (LoI) to submit a proposal to the ESPD President, Manolis Georgoulis, at manolis.georgoulis@academyofathens.gr. The deadline of the LoI submission is January 15, 2015. The ESPD Board will review the LoIs and the authors of selected LoIs will be invited during the first half of February 2015 to submit a proposal to host ESPM-15 (with a typical size of the order 2-3 pages) by April 1, 2015. The final selection will be made before summer 2015, to allow the selected group of organizers at least two full years of preparation.
The successful proposal should state the envisioned meeting location with a brief cultural history of the area and emphasize on (1) ease of accessibility, (2) availability of different lodging options at close proximity to the meeting location or convenient ground transportation to the meeting location, and (3) suggested registration fee, with stated inclusions. Proposed initiatives or references to the likelihood of obtaining funding support for students, young post-docs, and/or colleagues from less privileged countries is strongly encouraged and will be taken into account during selection. The ESPD Board is also committed to assisting the Local Organizing Committee in gathering support funds. As the last few ESPMs took place in Ireland, Greece, Germany, Belgium, and The Czech Republic, proposals from groups originating elsewhere in Europe will be given higher consideration.
For more information and questions/clarifications, please contact the ESPD President and Chair of the Conference Committee, Manolis Georgoulis (manolis.georgoulis@academyofathens.gr) or the Vice-President Lucie Green (lucie.green@ucl.ac.uk).